Academic Guide

• Study Plan Determination
• Final Project Guide
• Academic Advisor

Study Plan Determination

1. Academic Advising and Course Selection

At the beginning of each semester, every student needs to prepare a study plan, which includes the list of courses they will take during the current semester. There are several points that students should consider when preparing their study plan as follows:

1. Students should enroll in all mandatory courses offered in that semester according to the curriculum of the Physics study program.
2. Students must prioritize earlier-semester courses that have not yet been passed, as some courses from earlier semesters usually serve as prerequisites (either prerequisite for enrollment or prerequisite for passing) for other courses.
3. Students should pay attention to the lecture and exam schedules set for the semester, so that course selection can be done without conflicts in either lecture or exam times.
4. The study load regulations are stipulated in the Rector’s Decree of Parahyangan Catholic University No. III/PRT/2011-II/211 as follows:

One semester credit (SKS) equals 3 hours of study per week, divided as follows:

• 1 hour of lecture
• 1 hour of structured activities (e.g., attending tutorials/practicals or completing assignments)
• 1 hour of independent study (self-study or group study in the library)

5. To determine which courses to take, students must consult with their assigned academic advisor. Together with the advisor, students can discuss the application of the guidelines above for their own situation while considering all applicable regulations.

2. Course Registration

After deciding which courses to take, students must register for those courses by meeting with their Academic Advisor. The course registration (FRS) can be completed by the student alone or together with the advisor during the academic advising session (as scheduled by the Department). Online registration is done through the student portal (studentportal.unpar.ac.id), using the username from each student’s student account. The Academic Advisor will review the FRS submitted by their assigned student. If the advisor finds no issues with the student’s study plan, they will give their approval.

3. Study Plan Changes

If, during the first week of classes, a student wishes to make changes to their study plan, they must go through the study plan revision process. However, students are advised to avoid this process as much as possible, as it often results in disadvantages in terms of time and study efficiency.

Final Project Guidelines

1. Introduction

The Final Project is both the title of a written work and the name of an 8-credit course, which is a compulsory activity required to fulfill one of the conditions for obtaining a bachelor’s degree.

The objectives of the Final Project, both as a written work and as a course, are to educate and train students to utilize and summarize the results of their undergraduate (S-1) studies by applying them to a problem within their chosen field of study. Students are expected to be able to:

1. Formulate a problem,
2. Analyze the problem theoretically and/or experimentally,
3. Understand its interpretation,
4. Draw conclusions,
5. Present a concise and clear report.

The goal of the Final Project course is to produce a substantial scientific paper that is consistent with the undergraduate (S-1) level in the relevant field of study.

The implementation of the Final Project course within a study program is coordinated by a Final Project Coordinator appointed by the Head of the Physics Study Program. The responsibility of the Final Project Coordinator is to maintain consistency in the implementation of the Final Project within the Physics Study Program.

The content of the Final Project is presented in the Final Project Examination, which aims to assess both the written report and the oral presentation before the examination committee.

2. Implementation of the Final Project

1. The Final Project course is offered in both odd and even semesters.
2. The coordination of this course is managed by a coordinator lecturer appointed by the Head of the Department for a one-year term.
3. The responsibilities of the coordinator lecturer include:
   • Collecting Final Project topics offered by lecturers in the Physics Study Program – conducted two weeks before the odd semester course registration (FRS).
   • Disseminating the Final Project regulations – conducted at the beginning of the semester after the PRS.
   • Documenting students’ Final Project topics.
   • Monitoring the supervision process and other requirements for the examination.
   • Preparing the schedule for the Final Project examination.
   • Preparing the documents required for the Final Project examination.
   • Compiling the final grades of the Final Project.

3. Enrollment in the Final Project Course

1. The prerequisite for enrolling in the Final Project course is that the student has passed the Seminar course.
2. Enrollment in this course is carried out by the academic advisor during the Study Plan Card (FRS) registration period with the approval of the supervisor.
3. Enrollment in Final Project 1 and Final Project 2 within the same semester can only be done with the approval of the supervisor, the academic advisor, and the Final Project coordinator.

4. Appointment of Final Project Supervisor

1. Students are entitled to be supervised by one (1) primary supervisor (referred to as Supervisor 1), who may be assisted by one (1) additional supervisor (referred to as Supervisor 2). Supervisor 1 determines the appointment of Supervisor 2, taking into consideration several factors, including expertise in the subject area and availability of time for the supervision process.
2. Students undertaking a multidisciplinary final project are entitled to be supervised by one supervisor from the department (Supervisor 1) and one supervisor from outside the department (Supervisor 2), subject to approval by the Head of Department.
3. Any change of supervisor due to unavailability shall be determined by the Department Council.
4. The coordinator requests the list of students undertaking the Final Project from the Head of the Physics Department.
5. No later than during the PRS period, students taking the Final Project must report to the coordinator and complete the Final Project proposal form provided by the coordinator.*
6. After the PRS period, the coordinator will distribute the supervision form and/or its link to each Final Project participant, which must be completed after every supervision session.

Supervisor Requirements:

• The primary supervisor (Supervisor 1) of the Final Project must be a lecturer holding a Master’s or Doctoral degree with a minimum academic rank of Assistant Professor.
• The secondary supervisor (Supervisor 2) must be a lecturer at Unpar who, based on academic rank, is not yet independent, or a lecturer (possibly from outside the study program) who possesses expertise in a relevant field. The appointment of Supervisor 2 is intended for the purpose of academic development and mentoring and must be approved by Supervisor 1.

5. Final Project Supervision Implementation

1. Students must carry out the supervision process with their supervisor(s) at times mutually agreed upon.
2. During one semester, students are required to attend a minimum of 8 (eight) supervision sessions and are advised to meet at least once every two weeks, as verified by completing the supervision form.
3. The coordinator may reject a final project examination request if the recorded supervision sessions fall below the required minimum.
4. If there is a prolonged obstacle that disrupts the supervision process, students are required to immediately report to the final project coordinator.

6. Final Project Examination Implementation

If necessary, students have the right to request support or guidance from their Academic Advisor by making an appointment in advance.

1. Students who meet the requirements for the final project examination, as approved by all supervisors, may submit a request for the examination to the final project coordinator with the consent of all supervisors.
2. The minimum number of examiners for Final Project 1, in addition to the supervisor, is one (1) examiner.
3. The minimum number of examiners for Final Project 2 is two (2) examiners (if there is more than one supervisor, one of them may serve as the second examiner).
4. The examiners for the final project examination are appointed by the final project coordinator in consultation with the supervisor(s). Students are not entitled to propose the names of examiners.
5. Chairperson of the Final Project 1 Examination: Examiner 1.
6. Final grading rules (after rounding):
   • >= 80 : A
   • 77 – 79 : A-
   • 73 – 76 : B+
   • 70 – 72 : B
   • 67 – 69 : B-
   • 63 – 66 : C+
   • 60 – 62 : C
   • < 60 : Fail (must retake).
7. Students who are absent during the final project examination are immediately declared as failing.
8. The faculty only provides presentation aids in the form of a digital projector and a PC/laptop.
9. All final project examination documents must be completed at least one week before the examination date.
10. The documents required for the final project examination are:
    • Final Project Examination Form signed by the supervisor(s), examiner(s), and coordinator.
    • Final Project Draft
    • Turnitin report (specifically for Final Project 2).

7. Repetition of the Final Project Course

1. Students who fail the final project examination may be given the opportunity to make revisions once, provided it is still within the same semester.
2. The final project course may be taken for a maximum of 8 credits with the same topic (repetition is allowed only once).
3. A change of final project topic and supervisor(s) must be approved by the previous supervisor, the new supervisor, the academic advisor, and the final project coordinator.
4. Students are not entitled to select a replacement supervisor.

8. Important Dates

Implementation of Final Project 2 Examination

Yudisium: X
Final Project 2 Examination: Y
Deadline for Yudisium registration: X – 5 working days (Faculty)
Deadline for Final Project 2 Examination: X – 10 working days
Deadline for submission of Final Project 2 examination documents to supervisors and examiners: Y – 5 working days
Deadline for Final Project 2 examination registration: Y – 8 working days

Implementation of Final Project 1 Examination

Final Project 1 Examination: B (B = last day of final exams)
Deadline for Final Project 1 Examination: B
Deadline for submission of Final Project 1 examination documents to supervisors and examiners: B – 5 working days
Deadline for Final Project 1 examination registration: B – 8 working days

If Final Project 1 and 2 are taken simultaneously

The Final Project 1 Examination must be conducted no later than the last day of the midterm examinations.
Final Project 2 follows the rules stated above.

Academic Advisor

Each student will be accompanied by an Academic Advisor (Dosen Wali) appointed by the Head of the Study Program. Academic advising aims to help students complete their studies successfully according to their interests and abilities.

The duties of the Academic Advisor are:

1. Provide appropriate guidance to students in preparing study programs and plans, as well as in selecting courses to be taken. Every course registration during the study plan period (FRS submission) and any study plan changes must be verified by the Academic Advisor.
2. Monitor the academic progress of their assigned students.
3. Assist in addressing issues that may hinder students’ academic progress.
4. Provide recommendations for scholarship applications and stage evaluations.

The Academic Advisor is required to provide guidance through face-to-face meetings periodically throughout the student’s study period, at least three times each semester.

If a student encounters problems that affect their academic progress and is deemed to require assistance from a psychologist, the Academic Advisor may recommend the student to seek psychological support at the Counseling Division of the Humanities Development Institute (LPH).